Thanks for all the input!
Lemme try to go through some of the thoughts on it -
Someone said they'd rather keep the meal than get the 'extras' ... A meal is actually MORE difficult to plan and coordinate than it is to get other extras together (keg, glasses, etc). If someone is willing to handle the meal - I will work with you to set a budget and get it paid for, but HE/SHE will be in charge of the entire set up/serving/all that business. Tracy City was easy, as the campground graciously handled it. But let me tell you, if you have to outsource the food from a caterer or restaurant, ask Jack how much fun he had with it (he did a great job, btw), but it definitely cut into his wheeling through out the event weekend.
A park like Mountainside (we considered all options) won't work for what we are looking for. Camping, 'Nice' bathrooms, centrally located, most importantly - more than a days worth of wheeling. ... Windrock has enough ground that you won't be able to cover it in 3 days. We have a vast array of wheelers in our group, and we like being able to offer off road opportunities for everyone. Plus, windrock has a map - no waiting on trail guides - just go when you wanna go - and come back when you wanna come back!
The event area at Windrock park campground is crappy. Yes there is a pavilion (which is free for us to use as long as we let them know ahead of tie), the area around the pavillion is a big grassy field. There is no point in camping around there when the campsites throughout the actual campground are MUCH nicer, closer to the bathhouse, etc. I have inquired about discounts, and there are none to be had for our group. Back to basics means everyone is responsible for their own accommodations and park permits.
Alcohol is allowed at the campground, but personal responsibility will be important as we won't be the only ones there. ... thats just the nature of the park.
I just wanna make a few comments about raffle/sponsor/etc stuff that yall have gotten in the bag 'o crap every year. I'm some what shocked that you guys can't handle throwing away some papers each year (there are campfires everywhere, hint hint). When companies come together and send us THOUSANDS of dollars worth of products for FREE to include in our raffle, is it too much to ask that yall "deal" with the promotional brochures and paper items that they ask me to provide to attendees? Think about it.
So what we're thinking so far, is that you are responsible for your own camping, permits, food, etc...... We'll offer t-shirts for pre-order and maybe a few at the 'event' at the regular $15 cost. In addition, you can optionally 'register' (though it'd be nice to know who is coming, regardless). Registration (~$25) will offer some unique goodies specific to SETO 8.... the trade off.... raffle tickets will only be sold to registered attendees... and no, you can't buy them for others who haven't registered.
That way, you have a choice... come for the wheeling with none of the extras .... or come for the 'event' side of things, along with the wheeling!
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